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1-6-90 Minutes
A called meeting of the Council of the City of Bedford, Virginia, was held in the Council Hall of the Municipal Building at 10:00 a.m., January 6, 1990.
Members present: Mayor G. Michael Shelton; Councilman Larry D. Brookshier; Councilwoman Joanne A. Grahame; Councilman E. Thomas Messier; Vice Mayor John M. Owen, III; Councilman Ronnie C. Rice; and Councilman James A. Vest.
Members absent: None.
Staff present: City Manager Jack A. Gross; City Attorney W. W. Berry, IV; Clerk of the Council Teresa W. Hatcher; Assistant to the City Manager Barry Thompson; and Electric Utility Director Rob Schnabl.
Mayor Shelton opened the meeting.
The meeting was held for the following purpose, as stated in the notice of called meeting: a planning work session.
Mr. Barry Thompson, Assistant to the City Manager, made a report to Council regarding the final meeting of the Grayson Commission which was held on January 4, 1990. Mr. Thompson stated that the Grayson Commission voted to stay with its earlier proposal to forbid annexation by independent cities and distributed copies of draft legislation.
Discussion ensued.
On motion by Councilman Rice, seconded by Councilwoman Grahame, voted upon and carried unanimously by a roll call vote, Council adjourned into executive session pursuant to Section 2.1-344(a)(7) of the Code of Virginia of 1950, as amended, for consultation with staff and the City Attorney concerning: 1. the application of Carriage Hill, Ltd., partnership for sewer and water services. 2. the city franchising its own cable system. Roll call vote follows:
Councilman Brookshier aye
Councilwoman Grahame aye
Councilman Messier aye
Vice Mayor Owen aye
Councilman Rice aye
Councilman Vest aye
Mayor Shelton aye
Council adjourned into executive session at 10:22 a.m. Non-council members attending were: City Manager Gross; City Attorney Berry; Assistant to the City Manager Thompson; Electric Utility Director Schnabl; and Clerk of the Council Hatcher.
Council reconvened into open session at 1:06 p.m.
The Clerk of Council read aloud the following resolution:
BE IT RESOLVED that the Council of the City of Bedford hereby certifies that, to the best of each member's knowledge, (1) only public business matters lawfully discussed in the executive meeting to which this certification resolution applies, and (2) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Council.
On motion by Councilman Rice, seconded by Councilman Brookshier, voted upon and carried unanimously by the following roll call vote, the resolution was adopted:
Councilwoman Grahame aye
Councilman Messier aye
Vice Mayor Owen aye
Councilman Rice aye
Councilman Vest aye
Councilman Brookshier aye
Mayor Shelton aye
Discussion ensued regarding the Hill Studio, Inc., study proposal concerning water and sewer connections outside the city limits. Mayor Shelton asked the Water and Sewer Committee to meet with the City Manager to see it there are some areas in the proposal that could be eliminated and to include a look at the 15% rate limitation issue. The City Manager is to inform the County Administrator that this item will be included on the agenda of the joint City Council/Board of Supervisors meeting to be held on January 16, 1990. The Mayor stated that the goal from that point would be for the City's Water and Sewer Committee and the County's Water and Sewer Committee to meet to determine if the County would participate in the cost of the study.
Discussion ensued.
Mayor Shelton suggested that at the January 16th meeting, Council lead the discussion in terms of the County's growth, the need for the study, the rate structure, and the expanding of facilities because of growth; and then request that the Board's and the Council's Water and Sewer Committees meet to discuss some of these issues and report back to each governing body within a sixty day period. Also to be discussed with the Board is the joint resolution for certification for industrial development.
The City Manager stated that the City could probably do a bond in the 1991-92 fiscal year for a new library and a new field house for the middle school.
A lengthy discussion ensued regarding the use of the yellow stucco building next to the Bedford Middle School.
On motion by Councilman Rice, seconded by Councilwoman Grahame, voted upon and carried unanimously by the following roll call vote, Council adjourned into executive session for consultation with staff and the City Attorney concerning the application of Carriage Hill, Ltd., partnership for sewer and water services, pursuant to Section 2.1-344(a)(7) of the Code of Virginia of 1950, as amended:
Councilman Messier aye
Vice Mayor Owen aye
Councilman Rice aye
Councilman Vest aye
Councilman Brookshier aye
Councilwoman Grahame aye
Mayor Shelton aye
Council adjourned into executive session at 2:40 p.m. Non-council members attending were: City Manager Gross; City Attorney Berry; Assistant to the City Manager Thompson; and Clerk of the Council Hatcher.
Council reconvened into open session at 3:08 p.m.
The Clerk of Council read aloud the following resolution:
BE IT RESOLVED that the Council of the City of Bedford hereby certifies that, to the best of each member's knowledge, (1) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (2) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Council.
Councilman Brookshier moved that the resolution be adopted. The motion was seconded by Councilman Messier, voted upon and carried unanimously by the following roll call vote:
Vice Mayor Owen aye
Councilman Rice aye
Councilman Vest aye
Councilman Brookshier aye
Councilwoman Grahame aye
Councilman Messier aye
Mayor Shelton aye
Mayor Shelton stated that the City Manager is to discuss with the County School Superintendent about the County School Board renovating the yellow stucco building for school purposes at County expense.
Further discussion ensued.
Council decided to discuss the previous studies of utilizing the present library site at a regular Council meeting.
The City Manager stated he believes the City can fund the debt service to build a new library in the 1991-92 fiscal year without hurting the cash situation of the City, unless unforeseen problems occur.
On motion by Councilman Messier, seconded by Councilwoman Grahame, voted upon and carried unanimously by the following roll call vote, Council adjourned into executive session for consultation with staff and the City Attorney concerning the application of Carriage Hill, Ltd., partnership for sewer and water service, pursuant to Section 2.1-344(a)(7) of the Code of Virginia of 1950, as amended:
Councilman Rice aye
Councilman Vest aye
Councilman Brookshier aye
Councilwoman Grahame aye
Councilman Messier aye
Vice Mayor Owen aye
Mayor Shelton aye
Council adjourned into executive session at 3:30 p.m. Non-council members attending were: City Manager Gross; City Attorney Berry; Assistant to the City Manager Thompson; and Clerk of the Council Hatcher.
Council reconvened into open session at 3:50 p.m.
The Clerk of Council read aloud the following resolution:
BE IT RESOLVED that the Council of the City of Bedford hereby certifies that, to the best of each member's knowledge, (1) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (2) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Council.
Councilwoman Grahame moved that the resolution be adopted. The motion was seconded by Councilman Vest, voted upon and carried unanimously by the following roll call vote:
Councilman Vest aye
Councilman Brookshier aye
Councilwoman Grahame aye
Councilman Messier aye
Vice Mayor Owen aye
Councilman Rice aye
Mayor Shelton aye
Council decided to have the Main Street Director report to Council following the retreat scheduled for January 20 that the Main Street Board is to attend.
The Library Committee is to meet with the City representatives to the Library Board and report to them that the City will be able to fund the debt service to build a new library in the 1991-92 fiscal year; present the plans that show three feasible alternatives done by an architect on the current library site; and ask for input to be provided. The Library Committee is then to report back to Council.
A discussion ensued regarding Council's response in dealing with the consolidation issue.
Council discussed the following topics in preparation for the joint meeting with the Bedford County Board of Supervisors on January 16, 1990:
(a) Joint certification resolution for industrial development.
(b) County's participation in funding the Hill Studio, Inc., water/sewer study, as stated previously above.
(c) The 15% rate limitation, as stated previously above.
(d) Discuss the problems of connections in the County, and have the committees for each governing body address the problems in detail to ascertain if different arrangements can be made to deal them.
(e) Desire to join the County in the development of a new landfill and possible immediate trade-offs involving the City's landfill. Suggest that the solid waste committees meet to pursue these ideas.
Mayor Shelton adjourned the meeting at 4:17 p.m.
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