2-27-90 Minutes

A regular meeting of the Council of the City of Bedford, Virginia, was held in the Council Hall of the Municipal Building at 7:30 p.m., February 27, 1990.

Members present: Mayor G. Michael Shelton; Councilman Larry D. Brookshier; Councilman E. Thomas Messier; Vice Mayor John M. Owen, III; Councilman Ronnie C. Rice (arrived at 9:15 p.m.); and Councilman James A. Vest.

Members absent: Councilwoman Joanne A. Grahame.

Staff present: City Manager Jack A. Gross; City Attorney W. W. Berry, IV; and Clerk of the Council Teresa W. Hatcher.

Mayor Shelton opened the meeting and led all present in saying the Pledge of Allegiance to the Flag.

Mayor Shelton declared that the minutes of a regular Council meeting held on February 13, 1990, were approved.

Mayor Shelton stated that the Complete Count Census Committee has been very active in promoting the census in Bedford.

The Clerk of Council read aloud the following public hearing notice:

PUBLIC HEARING NOTICE

By authority of the Department of

Community and Economic Development

Mayor Shelton opened the public hearing at 7:35 p.m.

Peggy Morrison, of Ken Poore & Associates, reviewed the contents of the proposed CDBG applications. Council viewed a video tape of the project areas.

Discussion ensued. Councilman Brookshier stated that he would prefer first priority to be given to owner occupied dwellings.

Mayor Shelton closed the public hearing at 8:35 p.m.

On motion by Councilman Vest, seconded by Councilman Brookshier, voted upon and carried, the following was added to the agenda as the last item under New Business:

Resolutions - Community Development Block Grant Applications

The following was the only item on the Consent Agenda: Recommendation to the Central Virginia Air Pollution Control Committee that it appoint Mr. David Hedberg to fill an unexpired term expiring March 31, 1991.

On motion by Councilman Brookshier, seconded by Councilman Messier, voted upon and carried, Council approved the Consent Agenda.

The City Manager stated that the Central Virginia Area Agency on Aging, Inc. (CVAAA), is asking the jurisdictions it serves to enter into a non-binding expression of intent to evidence each locality's intent to contribute its prorata share of ten percent (10%) of the projected amount of the next annual budget of the Agency. He stated that this ten percent prorated share from each locality, when totaled, will equal the ten percent CVAAA required match, which together with an additional five percent match from the state and the 85% federal funding base share completes the required funding formula of the Older Americans Act of 1965. The required ten percent prorated share from the localities will be used to support current services provided by the Agency and to provide new expanded services. The City's ten percent prorated share is $3,892, an increase of $392 over the amount budgeted in the current fiscal year.

Mr. T. C. Jones, Executive Director of the CVAAA, spoke regarding this request.

Discussion ensued.

Council concurred to table this matter until the March 13, 1990, meeting.

Council proceeded to have a work session on the Capital Improvement Projects for FY 1990-91. The City Manager reviewed with Council the listing of the Capital Improvement Projects, which totals $750,000, and discussion ensued.

Councilman Rice arrived at 9:15 p.m.

Further discussion ensued.

City Manager Gross stated that Council had a memorandum regarding estimates for continuing capital improvements at the Bedford Middle School. He stated that a preliminary discussion has been held with the School Board to prioritize the list.

The City Manager is to incorporate the Capital Improvement Projects as presented, into the budget.

The City Manager informed Council of those organizations who will be making presentations to Council on March 27 regarding their requests for funding.

Discussion ensued regarding the requests for special funding in the proposed 1990-91 budget.

Council concurred to set the limit for the requests for special funding in the 1990-91 budget to ten percent over the current budget.

Council will reconsider the requests for special funding list at its March 27 regular meeting, and possibly hold another work session.

Mayor Shelton directed the Finance Committee to discuss whether or not Council should be funding requests of this nature, and for the Committee to report back to Council.

Councilman Brookshier moved that Council adjourn into executive session for: 1. Discussion of disposition of excess public property resulting from right of way condemnation proceedings, pursuant to Section 2.1-344(a)(2) of the Code of Virginia of 1950, as amended; 2. Consultation and briefings with legal counsel and staff concerning report by Dr. Muller and concerning intergovern-mental relations, pursuant to Section 2.1-344(a)(6) of the Code of Virginia of 1950, as amended; 3. Consultation and briefings with legal counsel and staff concerning legal aspects of the Community Development Block Grant Applications, pursuant to Section 2.1-344(a)(6) of the Code of Virginia of 1950, as amended. The motion was seconded by Councilman Vest, voted upon and carried by the following roll call vote:

Councilman Brookshier aye

Councilwoman Grahame absent

Councilman Messier aye

Vice Mayor Owen aye

Councilman Rice aye

Councilman Vest aye

Mayor Shelton aye

Council adjourned into executive session at 10:10 p.m. after a five minute recess. Non-council members attending were: City Manager Gross; City Attorney Berry; and Clerk of the Council Hatcher.

On motion by Councilman Messier, seconded by Councilman Rice, voted upon and carried, Council reconvened into open session at 11:04 p.m.

The Clerk of Council read aloud the following resolution:

On motion by Councilman Rice, seconded by Councilman Brookshier, voted upon and carried by the following roll call vote, Council adopted the resolution:

Councilwoman Grahame absent

Councilman Messier aye

Vice Mayor Owen aye

Councilman Rice aye

Councilman Vest aye

Councilman Brookshier aye

Mayor Shelton aye

On motion by Councilman Rice, seconded by Councilman Vest, voted upon and carried, the following item was added to the agenda: Authorization of City Manager to arrange for Consultant Study regarding Consolidation of the City and County and Certain Reversion Rights under the State Code for an amount not to exceed $9,000.

The Clerk of Council read aloud a correction to the resolution regarding the Community Development Block Application for the Plunkett Street/Greenwood Park neighborhood.

On motion by Councilman Brookshier, seconded by Councilman Rice, voted upon and carried, Council waived the reading of the following two resolutions: (the resolutions follow as corrected)

RESOLUTION AUTHORIZING THE PREPARATION AND FILING

OF AN APPLICATION FOR COMMUNITY IMPROVEMENT GRANT

FUNDS THROUGH THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

OF THE COMMONWEALTH OF VIRGINIA

WHEREAS, the City of Bedford, Virginia is eligible for and wishes to submit a 1990 application for a total of $700,000 to the Virginia Department of Housing and Community Development for Virginia Community Development Block Grant funds for consideration during the March 9, 1990 funding round; and

WHEREAS, Bedford has targeted the Plunkett Street/Greenwood Park Neighborhood as a priority area in need of revitalization; and

WHEREAS, a comprehensive residential improvement program has been developed including housing rehabilitation, property redevelopment and public improvements for this area; and

WHEREAS, the Bedford City Council wishes to apply for Virginia Community Development Block Grant Funds to assist in implementing the Plunkett Street/Greenwood Park Residential Improvement Project, which will benefit an estimated 196 residents of which 155 are low-and moderate-income persons residing in the neighborhood through the provision of a housing rehabilitation program; implementation of a redevelopment plan involving acquisition, demolition, relocation and provision of replacement housing; and sewer improvements with $160,000 of private financial commitment for replacement housing and $142,100 in other public funds committed to the project for a total of $302,100; and

WHEREAS, the Bedford City Council properly advertised and conducted a public hearing on January 24, 1990 and February 27, 1990 which addressed the proposed CDBG project application, thereby meeting citizen participation requirements.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bedford, Virginia that; the City Manager, the City's chief administrative officer, is authorized to execute and file all appropriate documents for Bedford's 1990 Virginia Community Development Block Grant application, and to provide such additional information as may be required by the Department.

RESOLUTION AUTHORIZING THE PREPARATION AND FILING

OF AN APPLICATION FOR COMMUNITY IMPROVEMENT GRANT

FUNDS THROUGH THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

OF THE COMMONWEALTH OF VIRGINIA

WHEREAS, the City of Bedford, Virginia is eligible for and wishes to submit a 1990 application for a total of $300,000 to the Virginia Department of Housing and Community Development for Virginia Community Development Block Grant funds for consideration during the March 9, 1990 funding round; and

WHEREAS, Bedford has targeted the King Street East Neighbor-hood, as a priority area in need of a housing rehabilitation assistance program; and

WHEREAS, Bedford City Council wishes to apply for Virginia Community Development Block Grant Funds to assist in implementing the King Street East Neighborhood Housing Rehabilitation Program, which will benefit an estimated 31 residents of which 100 percent are low-and moderate-income persons residing in the neighborhood and expressing an interest in participating in the housing rehabilitation program with $25,000 in local funds committed to the project; and

WHEREAS, the Bedford City Council properly advertised and conducted a public hearing on January 24, 1990 and February 27, 1990 which addressed the proposed CDBG project application, thereby meeting citizen participation requirements.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bedford, Virginia that; the City Manager, the City's chief administrative officer, is authorized to execute and file all appropriate documents for Bedford's 1990 Virginia Community Development Block Grant application, and to provide such additional information as may be required by the Department.

Vice Mayor Owen moved that the resolutions be adopted as amended, that it be noted that no member of Council or the City Staff has any monetary interest in any properties within these areas. The motion was seconded by Councilman Brookshier, voted upon and carried by the following roll call vote:

Vice Mayor Owen aye

Councilman Rice aye

Councilman Vest aye

Councilman Brookshier aye

Councilwoman Grahame absent

Councilman Messier aye

Mayor Shelton aye

Mayor Shelton stated it is the concurrence of Council that the City Manager and the City Attorney be directed to develop an ordinance for the sale of property resulting from condemnation.

Councilman Rice moved that the City Manager arrange for a consultant's study. The motion was seconded by Councilman Brookshier, voted upon and carried, five members voting aye, one member voting nay (Messier), and one member absent.

Mayor Shelton adjourned the meeting at 11:09 p.m.