3-13-90 Minutes

City of Bedford, Virginia - At the Peaks of Perfection!

3-13-90 Minutes

A regular meeting of the Council of the City of Bedford, Virginia, was held in the Council Hall of the Municipal Building at 7:30 p.m., March 13, 1990.

Members present: Mayor G. Michael Shelton; Councilman Larry D. Brookshier; Councilwoman Joanne A. Grahame; Councilman E. Thomas Messier; Vice Mayor John M. Owen, III; Councilman Ronnie C. Rice; and Councilman James A. Vest.

Members absent: None.

Staff present: City Manager Jack A. Gross; City Attorney W. W. Berry, IV; and Clerk of the Council Teresa W. Hatcher.

Mayor Shelton opened the meeting and led all present in saying the Pledge of Allegiance to the Flag.

Mayor Shelton declared that the minutes of a regular Council meeting held on February 27, 1990, were approved as mailed.

On motion by Councilman Brookshier, seconded by Councilwoman Grahame, voted upon and carried unanimously, the agenda was amended as follows:

Agenda item Non-Binding Expression of Intent - Central Virginia Area Agency on Aging, Inc., was moved from the second item on the agenda to the fourth item on the agenda.

The Executive Session was changed to be as follows:

Executive Session - Consultation with Legal Counsel Concerning Complaints that there are Noise and Zoning Violations on Shady Knoll Avenue, and Noise Violations on Edmund Street; and Consultation with Legal Counsel Concerning Administration of Funds by Main Street, Inc., pursuant to Section 2.1-344(a)(4 and 6) - Legal Matters.

Mayor Shelton honored Sgt. Kenneth Hankins upon his retirement from the City after thirty years of service with the presentation of a Certificate of Retirement and Jefferson Cup.

Mr. Ronald B. Goodman spoke to Council regarding programs for senior citizens in the Bedford area. A brief discussion ensued.

The City Manager stated that the City Treasurer has received a check from the Commonwealth of Virginia Department of Health, Division of Emergency Medical Services, in the amount of $1,059.50. He stated that this amount represents the City's portion of the "ONE FOR LIFE" funds. Mr. Gross stated that a copy of the guide-lines for the expenditure of the locality share of state funds has been provided to the Lifesaving Crew to ensure that the monies are expended according to state guidelines.

Councilman Messier moved that Council appropriate the sum of $1,059.50, as the City of Bedford's portion of the "ONE FOR LIFE" funds from Revenue Account No. 011600160902 to the Lifesaving Crew Account No. 0303203203056-042. The motion was seconded by Councilman Rice, voted upon and carried unanimously by the following roll call vote:

Councilman Brookshier aye

Councilwoman Grahame aye

Councilman Messier aye

Vice Mayor Owen aye

Councilman Rice aye

Councilman Vest aye

Mayor Shelton aye

City Manager Gross stated that the Bedford Area Chamber of Commerce plans to use grant funds from the Central Piedmont Private Industry Council along with matching funds from the City of Bedford and the County of Bedford for the promotion of tourism in the Bedford area. Mr. Gross stated that the amount of those funds would be $6,475 each from the two jurisdictions, and the match by $12,950 from the Private Industry Council (PIC), for a total of $25,900. If these grant funds are approved, the Chamber plans to develop a marketing program for tourism, which would include the printing and development of a brochure of Bedford City and County that could be distributed throughout the state.

Mr. Gross asked Council to consider authorizing and supporting submission of the Chamber's joint proposal for the Employer Outreach Fund in the amount of $12,950, as described and explained in the Request for Proposal #90-002A dated February 1990. The City's proposal is being submitted as representative and admini-strator for both the City and the County of Bedford, Virginia.

Councilman Brookshier moved that Council authorize the City Manager to submit the grant application on behalf of the Chamber of Commerce and Bedford County and to place a line item in the 1990-91 budget in the amount of $6,475 for the purpose of matching the CPPIC tourism grant if, and only if, it is successful. The motion was seconded by Vice Mayor Owen, voted upon and carried unanimously.

Mayor Shelton stated that the next item on the agenda, "Non-Binding Expression of Intent - Central Virginia Area Agency on Aging, Inc." was returned to the agenda pursuant to tabling action taken on February 27, with the request that it appear on the agenda at this meeting.

Discussion ensued with members of Council expressing support for this item, and other members expressing non-support for this item.

Councilwoman Grahame moved that Council authorize the City Manager to sign the non-binding expression of intent on behalf of the City of Bedford. The motion was seconded by Vice Mayor Owen, voted upon and did not pass, four members voting nay (Brookshier, Messier, Rice, Vest) and three members voting aye (Grahame, Owen, Shelton).

On motion by Councilman Messier, seconded by Councilman Brookshier, voted upon and carried unanimously by the following roll call vote, Council adjourned into executive session to discuss:

Roll call vote:

Councilwoman Grahame aye

Councilman Messier aye

Vice Mayor Owen aye

Councilman Rice aye

Councilman Vest aye

Councilman Brookshier aye

Mayor Shelton aye

Council adjourned into executive session at 8:10 p.m. Non-council members attending were: City Manager Gross, City Attorney Berry, Clerk of the Council Hatcher, and Chief of Police Russell.

Council reconvened into open session at 9:03 p.m.

The Clerk of Council read aloud the following resolution:

BE IT RESOLVED that the Council of the City of Bedford hereby certifies that, to the best of each member's knowledge, (1) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (2) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Council.

On motion by Councilwoman Grahame, seconded by Councilman Messier, voted upon and carried unanimously by a roll call vote, the resolution was approved. Roll call vote follows:

Councilman Messier aye

Vice Mayor Owen aye

Councilman Rice aye

Councilman Vest aye

Councilman Brookshier aye

Councilwoman Grahame aye

Mayor Shelton aye

Mayor Shelton asked Councilman Brookshier to coordinate with Council members the evaluation of the City Manager; and the development of a format whereby Council members can evaluate the City Attorney and the Clerk of Council. Councilman Brookshier stated that he would like to change the format of the evaluation form, not the substance of the form. Mayor Shelton asked members of Council to contact Councilman Brookshier if they had any suggestions. Mayor Shelton asked that the forms be given to Council by the next meeting.

Mayor Shelton adjourned the meeting at 9:05 p.m.