6-23-92 Minutes

City of Bedford, Virginia - At the Peaks of Perfection!

6-23-92 Minutes

A regular meeting of the Council of the City of Bedford, Virginia, was held in the Council Hall of the Municipal Building at 7:30 p.m., June 23, 1992.

Members present: Mayor G. Michael Shelton; Councilman Larry D. Brookshier; Councilwoman Joanne A. Grahame; Councilman Payton M. Otey; Vice Mayor John M. Owen, III; and Councilman James A. Vest.

Members absent: Councilman Ronnie C. Rice.

Staff present: City Manager Jack A. Gross and Clerk of the Council Teresa W. Hatcher.

Staff absent: City Attorney W. W. Berry, III.

Mayor Shelton opened the meeting and led all present in saying the Pledge of Allegiance to the Flag.

Mayor Shelton declared that the minutes of a regular Council meeting held on June 9, 1992, were approved as mailed.

Mayor Shelton stated that Linda Kochendarfer has submitted her resignation as executive director of Bedford Main Street, Inc.

Mayor Shelton stated that the reorganization Council meeting will be held on July 1, 1992, at 8:00 a.m.

On motion by Councilwoman Grahame, seconded by Councilman Brookshier, voted upon and carried, the agenda was amended as follows:

Deletion of the item "Presentation on Ladder Truck - Bedford Volunteer Fire Department"; and the addition of an item, "Executive Session - consultation with staff regarding the Lawsuit with Bedford County, pursuant to Section 2.1-344(a)(7) of the Code of Virginia of 1950, as amended.

Mayor Shelton presented Vice Mayor Owen with a plaque and Jefferson Cup commemorating his 12 years of service as a member of City Council and as Vice Mayor.

Vice Mayor Owen expressed his appreciation of the opportunity to serve the community.

The consent agenda consisted of the following items:

Appointment of Mrs. Nancy S. Henry to the Regional Library Board for a four-year term, said term to expire June 30, 1996.

Appointment of Mr. Craig Lawrence to the Central Virginia Economic Development Corporation for a four-year term, said term to expire June 30, 1996.

Councilman Vest moved that the consent agenda be adopted. The motion was seconded by Councilman Brookshier, voted upon and carried.

On motion by Councilman Brookshier, seconded by Councilwoman Grahame, voted upon and carried by a roll call vote, Council adjourned into executive session concerning appointment of city representative on county school board, pursuant to Section 2.1-344(a)(1), Personnel, of the Code of Virginia of 1950, as amended.

Roll call vote follows:

Councilman Brookshier aye

Councilwoman Grahame aye

Councilman Otey aye

Vice Mayor Owen aye

Councilman Rice absent

Councilman Vest aye

Mayor Shelton aye

Council adjourned into executive session at 7:45 p.m. Non-council members attending were: Council member-elect W. D. Tharp; City School Board members Molly Thompson and William Ludwig.

Council reconvened into open session at 8:45 p.m.

The Clerk of Council read aloud the following proposed resolution:

BE IT RESOLVED that the Council of the City of Bedford hereby certifies that, to the best of each member's knowledge, (1) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (2) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Council.

Councilman Brookshier moved that the resolution be adopted. The motion was seconded by Councilwoman Grahame, voted upon and carried by the following roll call vote:

Councilwoman Grahame aye

Councilman Otey aye

Vice Mayor Owen aye

Councilman Rice absent

Councilman Vest aye

Councilman Brookshier aye

Mayor Shelton aye

After a five minute recess, the meeting resumed at 8:51 p.m.

Councilman Vest moved that Council appoint Mr. William S. Ludwig and Mr. Guy E. Murray, Jr., to four-year terms on the City School Board, said terms to expire June 30, 1996. The motion was seconded by Councilman Brookshier, voted upon and carried.

Councilman Vest moved that Council appoint Mr. William S. Ludwig as the City representative on the County School Board. The motion was seconded by Councilman Brookshier, voted upon and carried.

Rev. Ken Burger, Advisory Committee for Responsible Waste Management, presented a report on mandatory recycling which included the following proposed timetable for implementation of a mandatory recycling program:

Activity Deadline

I Proposal to Council June 23, 1992

IIA. Bid out Container August

1. Develop specifica- July 8

tions

2. Advertise

3. Receive Bids

4. Award contract August 1

B. Write Ordinance September

1. Gather information

(i.e., Richmond, etc.)

2. Prepare Draft August 1

3. Committee Review

4. Revisions

5. Adoption of ordinance September 8

C. Educational opportunities through December

1. Media (papers, radio, through December

T.V., cablevision)

2. School system end of September

(assemblies in City?)

3. Civic Organizations

a. letters July 15

b. programs September - October

4. Initial mailing to September 15

City residents

(Flier @curbside program

in Bedford)

5. Print brochure

(overall waste mgt). August 15

6. Community events

(Centerfest, Rec. Dept.)

7. Develop Display

(Events, Municipal Bldg.)

III Determine Market September 8

(for recyclables)

a. Review existing contract

b. Explore performance

c. Explore potential marketers

IV Establish Waste Management September 8

Information Center

a. Disburse additional

fliers

b. Answer questions

c. Disburse calendars

V Maintenance August 1

a. Repair and paint

Recycling Trailer

b. Idea for trailer September 9

"Bedford Recycles

Aluminum, Glass,

Newspapers"

"For more information,

call---"

VI Develop forms, at point of

collection

-wrong materials

-Record of Participation

a. Prepare Draft September 8

b. Committee Review

c. Council approval September 22

VII Receive Containers September 25

(Pre-labeled & numbered)

VII Delivery

a. Deliver containers October 5-9 (5 working and record address days)

b. Collect existing October 5-9 (5 working

containers days)

IX Begin Collections October 12

Rev. Burger stated that this proposed timetable has not been discussed with the City staff.

Discussion ensued regarding the procurement process and awarding of contracts; and Rev. Burger stated that the committee understands that some of the dates need to be flexible and may need to change.

Councilman Brookshier stated that he would be opposed to awarding the contract for the recycling containers before Council adopts a mandatory recycling ordinance.

It was the concurrence of Council to accept and adopt the report from the Citizens for Responsible Waste Management and turn this over to the staff to begin implementation; and if there are any significant adjustments, these changes would come back to Council for discussion. Also, the Solid Waste Committee of Council will be involved in the drafting of the ordinance, with the adoption of the ordinance to be before September 8, if possible.

The Clerk of Council read aloud the following proposed resolution:

RESOLUTION

WHEREAS, the results of the 1990 Federal Census, recognizing the increased population of the City of Bedford and Bedford County, mandates their inclusion in a Metropolitan Statistical Area, and

WHEREAS, the greater Lynchburg community, including the City of Lynchburg and the counties of Amherst and Campbell, and the Bedford area have a longstanding relationship built on close cooperation, and

WHEREAS, this relationship is evidenced in established ties such as Region 2000, Central Virginia Planning District Commission, United Way, the telephone exchange, and

WHEREAS, the Bedford County Board of Supervisors has voted to join the Lynchburg MSA,

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Bedford recognizes and supports the long-term relationship of the Bedford and Lynchburg areas and wholeheartedly endorses the inclusion of the City of Bedford and Bedford County in the Lynchburg MSA, and

BE IT FURTHER RESOLVED, that we believe this relationship is mutually advantageous for the City of Bedford, Bedford County, Lynchburg, Amherst and Campbell Counties as it will increase their collective standing as a population center in Central Virginia offering enhanced opportunities in the realms of both government and commerce, and

BE IT FURTHER RESOLVED, that we encourage other community organizations and local state and federal officials to lend their support to the inclusion of the City of Bedford and Bedford County in the Lynchburg MSA.

Councilwoman Grahame moved that Council accept the recommendation of the task force and adopt the resolution. The motion was seconded by Councilman Brookshier.

Mayor Shelton reported that he did form a task force, which met on June 10, to review this issue. The Mayor indicated that the task force was made up of the Chairman of the Board of Supervisors, the County Administrator, the City Manager, the Mayor, the President and the Executive Director of the Bedford Chamber of Commerce, and the President of the Bedford Industrial Management Council. Mayor Shelton stated that the task force heard presentations by the Roanoke Regional Chamber of Commerce and the City of Roanoke, and the Greater Lynchburg Chamber of Commerce and Region 2000 representatives. The Mayor stated it was the consensus of the task force to recommend to Council that the City be included in the Lynchburg MSA.

The motion was then voted upon and carried by the following roll call vote:

Councilman Otey aye

Vice Mayor Owen aye

Councilman Rice absent

Councilman Vest aye

Councilman Brookshier aye

Councilwoman Grahame aye

Mayor Shelton aye

The City Manager stated that Council had received a memorandum from Cindy Jackson, Cemetery Supervisor, proposed updating the cemetery fees. Mr. Gross stated that the present fee structure has not been updated since Council action of July 1, 1987. Mr. Gross indicated that Council had also been provided with a survey of other municipal cemetery charges. The City Manager reported that the new rate structure has been reviewed by all the area funeral directors, and Mr. Gross recommended that Council adopt the proposed increases.

Councilman Brookshier moved that the new rates be adopted as presented. The motion was seconded by Councilwoman Grahame.

After discussion, the motion was then voted upon and carried.

The Cemetery Rates follow as adopted:

Cemetery Rates

Grave Spaces:

Adult $300.00

Infant $100.00

Cremation $ 80.00

Grave Services, Adult:

Weekdays before 3:00 PM $275.00

Weekdays after 3:00 PM $325.00

Saturday $325.00

Sunday and Holiday $425.00

Grave Services, Infant:

Weekdays before 3:00 PM $125.00

Weekdays after 3:00 PM $175.00

Saturday $175.00

Sunday and Holiday $275.00

Grave Services, Cremation:

Weekdays before 3:00 PM $150.00

Weekdays after 3:00 PM $200.00

Saturday $200.00

Sunday and Holiday $250.00

Double Depth Burials:

Weekdays before 3:00 PM $400.00

Weekdays after 3:00 PM $450.00

Saturday $450.00

Sunday and Holiday $550.00

Mausoleum Fees:

Weekdays before 3:00 PM $150.00

Weekdays after 3:00 PM $200.00

Saturday $200.00

Sunday and Holiday $300.00

Councilman Brookshier moved that Council adjourn into executive session for a briefing by City Staff on police matters, pursuant to Section 2.1-344(a)(1), personnel, of the Code of Virginia of 1950, as amended; and for a consultation with Staff regarding the Lawsuit with Bedford County, pursuant to Section 2.1-344(a)(7) of the Code of Virginia of 1950, as amended. The motion was seconded by Councilman Otey, voted upon and carried by the following roll call vote:

Vice Mayor Owen aye

Councilman Rice absent

Councilman Vest aye

Councilman Brookshier aye

Councilwoman Grahame aye

Councilman Otey aye

Mayor Shelton aye

Council adjourned into executive session at 9:22 p.m. Non-council members attending were: Council member-elect W. D. Tharp, City Manager Gross, Chief of Police Graham, and Clerk of the Council Hatcher.

Council reconvened into open session at 10:48 p.m.

The Clerk of Council read aloud the following proposed resolution:

Councilwoman Grahame moved that the resolution be approved as read. The motion was seconded by Councilman Brookshier, voted upon and carried by the following roll call vote:

Councilman Rice absent

Councilman Vest aye

Councilman Brookshier aye

Councilwoman Grahame aye

Councilman Otey aye

Vice Mayor Owen aye

Mayor Shelton aye

Mayor Shelton adjourned the meeting at 10:49 p.m.