Purchasing & Bids

The Purchasing Division is responsible for administration and oversight of all purchasing actions for the Town of Bedford in accordance with the Virginia Public Procurement Act and the Town’s procurement policies and procedures. Responsibilities include but are not limited to purchasing operational supplies and materials, bid and contractual negotiations, lease and contract management required by Town departments, administration of purchasing card program and surplus property. 

Purchasing Guidelines

• Purchases under $5,000 in value
  • Shall be done solely by department head and/or designee.
  • Applies to the total of all items purchased on an invoice.
  • Used for routine items.
• Purchases between $5,000 and $50,000 in value
  • Accomplished by the use of 3 written quotations.
• Purchases over $50,000 in value
  • Accomplished by the use of formal sealed bids.
• Purchasing from the Virginia State Contract negates the need for quotations since the vendors have already been vetted through the Virginia Public Procurement Act criteria through the state.

The purpose of the Town of Bedford Purchasing division is to: (1) provide for the fair and equitable treatment of all persons involved in public purchasing by the Town, (2) maximize the purchasing value of public funds in procurement, and (3) provide safeguards for maintaining a procurement system of quality and integrity. The Town offers equal competitive opportunity to all vendors by promoting competitive bidding and/or competitive negotiations.

View Current Bid Postings