Purchasing & Bids

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The Town Manager is responsible for administration and oversight of all purchasing actions for the Town of Bedford in accordance with the Virginia Public Procurement Act and the Town’s Purchasing Policy and Procedures Manual. The Town Manager may authorize department heads and other qualified administrative officials to administer procurements in accordance with Town Policy.

Purchasing Guidelines

  • Purchases of Goods and Non-Professional Services under $10,000 in value
    • Shall be done solely by department head and/or designee.
    • Applies to the total of all items purchased on an invoice.
    • Used for routine items.
  • Purchases of Goods and Non-Professional Services between $10,001 and $50,000 in value
    • Accomplished by the use of 2 written quotations.
  • Purchases of Goods and Non-Professional Services between $50,001 and $100,000 in value
    • Accomplished by the use of 3 written quotations.
  • Purchases of Professional Services up to $50,000 in value
    • Accomplished by the use of 2 written quotations.
  • Purchases of Goods and Non-Professional Services over $100,000 in value and Professional Services over $50,000 in value
    • Accomplished by the use of formal sealed bids.
  • Purchasing from the Virginia State Contract negates the need for quotations since the vendors have already been vetted through the Virginia Public Procurement Act criteria through the state.

A copy of the Town of Bedford's Purchasing Policy and Procedures Manual is located on the Financial Policies page.